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Terms and Conditions

Artwork

  • All artworks must be the original work of the artist. Artworks must be finished and ready to display. Edges of canvases to be painted/finished, ready to hang. Watercolour works to be framed behind glass.
  • All artwork must have been produced within the last 12 months, and not previously publicly exhibited. The Committee reserves the right to make discretionary exclusions to this condition.
  • The Committee reserves the right to not display work that fails to meet a satisfactory standard of presentation or any works deemed to be offensive or otherwise inappropriate in a school environment. The committee will make these decisions at its absolute discretion.
  • All entries must be clearly labelled on the reverse with the artist’s name, the title of the artwork, price and contact details.
  • All 2D artworks must be fitted with flat D-rings and line positioned to ensure work hangs flat to the wall. Artworks without hanging facility will not be hung.
  • It is the responsibility of the artist to adequately wrap the artwork before the event.

Copyright

Copyright remains the property of the artist. Artists agree to allow the use of part or whole images of their work for promotional purposes. These images may be used for current and future marketing, promotion and/or educational purposes at no cost to the organisers. While the Committee accepts all artwork images, there is no guarantee that an artist’s artwork will be used in the marketing and promotion of Art Extraordinaire.

Artwork Entry

  • The total number of entries permitted per artist is:
    • 2D artwork – three (3) works
    • Sculpture – three (3) works
    • Art Objects – up to ten (10) items in total
  • Artworks presented should be no larger than 1 metre high x 1 metre wide (including frame). Larger pieces will only be accepted at the discretion of the Committee (please send images of any oversize work to art@bccartex.com.au for consideration).
  • Quality images of artwork are the responsibility of the exhibiting artist and must abide by the following guidelines: Jpeg format, File size <2MB, Image files to be saved as the artwork title (as a minimum) and name of image credit (if not artist). Framed artwork must include the frame in the image (or a second image provided via email with the frame in situ).
  • The Committee must approve any substitution or withdrawal of artworks nominated on the entry form after 2 September 2024, and any approval to substitute works will be at the Committee’s absolute discretion. All artworks accepted at this date will be included in the catalogue and must be available for exhibition as required by the Committee.
  • The Committee is unable to provide refunds on registration fees.
  • Earlybird Registrations: all registrations received by 1 August 2024 will go in the draw to win free registration, two free opening night tickets, and the double amount of artwork entries.

Sale of Artwork

  • All artists exhibiting at the exhibition consent to the physical exhibition and sale of their artwork (11 to 13 October 2024) and online sale of the exhibited artworks (12 October – 19 October 2024) by the Committee for the price nominated on the entry form. The artist warrants that they retain title of the artwork and indemnifies Bunbury Catholic College (BCC) and the Committee in full for any costs and/or expenses incurred as a result of any claims regarding titles of the artworks.
  • All artworks exhibited will be offered for sale online at the price nominated by the artist in the entry form. Payments for artwork sales will be made available on the BCC Art Extraordinaire website via a secure payment gateway which will accept all major credit cards.
  • At the point of purchase, buyers will be required to consent that there are no refunds or returns for change of mind.
  • Any change to the sale price or the terms of sale shall be advised to the artist at least 24 hours prior to the exhibition, and the artist may accept, refuse or vary those terms.
  • Payment of the balance of the sale price less the commission for sold artworks will be made to the bank account nominated by the artist on the entry form on or before 30 days after the close of the exhibition.
  • Bunbury Catholic College will retain 25% of the total proceeds of auctioned artwork.
  • If the artist is registered for GST, the commission calculation is made on the pre-GST price.
  • Artwork must be made available for sale exclusively by Bunbury Catholic College Art Extraordinaire for the full timeframe of the physical AND online exhibition – from 11 October 2024 to 19 October 2024.

Insurance

  • The entry fee includes insurance cover up to collection of the artwork by the buyer or the artist as long is the artwork on the premises of the College.
  • Insurance coverage starts from receiving the work at one of the nominated depots.
  • Insurance expires at the collection deadline by the buyer or unsold artwork by the artist.
  • Insurance for works in transit from a nominated depot to the Bunbury Catholic College is included as well as the return to the nominated depot.
  • The insurance does not cover the artwork during the period of online sales.
  • If the artist engages a third party for transit and delivery it is the artist’s responsibility to arrange insurance.
  • Any new artworks added or changes to the details of registered artworks after 2 September 2024, insurance is void for these items.

Delivery of Purchases from the PHYSICAL Exhibition (11 October – 13 October 2024)

  • During the exhibition, the artist can track artwork sales online at https://bccartex.com.au. Artworks sold will be marked with a red SOLD mark. The artist will not be formally notified upon the sale of their artworks at exhibition.
  • Artworks purchased over the weekend exhibition will be collected by the buyer at the close of the exhibition.
  • Unsold artworks are to be collected by the artist on Sunday 13 October between 4.30pm and 5.30pm from the Bunbury Catholic College Hall.
  • All artworks not collected from nominated collection points on collection dates will be returned to Bunbury Catholic College and collection will be the responsibility of the artist. All artworks not collected from Bunbury Catholic College within a week after Art Extraordinaire will be dealt with as the committee deems fit.

Delivery of Purchases from the ONLINE Exhibition

  • For ONLINE sales BEFORE the close of the physical exhibition at 4pm Sunday 13 October, the buyer is encouraged to collect the artwork from the Bunbury Catholic College Hall at 4.30pm – 5.30pm Sunday 13 October.
  • For ONLINE sales AFTER the physical exhibition, full responsibility for arranging the timely delivery of purchased artwork is the responsibility of the artist. Delivery costs are the responsibility of the buyer who provides consent at the point of purchase to reimburse the artist for reasonable cost. Wherever possible, artists are encouraged to arrange delivery or collection in person.
  • Artists will be notified of successful online sales and buyer’s details no more than 48 hours after the sale, following which the artist is requested to make contact with the buyer to arrange delivery in a timely manner.
  • All insurance costs for the delivery of online purchases of artwork are at the discretion and responsibility of the artist.
  • Artworks must be delivered to the buyer within 2 weeks.

COVID-19 Government-directed closures and restrictions

  • If the event is cancelled or rescheduled due to government COVID-19 related directives, Bunbury Catholic College reserves the right to modify the schedule, content, location, pricing, capacity and format of the event. Ticket holders are able to donate the price paid for their ticket to the Bunbury Catholic College P&F. 

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